If you would like your external (non-UI) collaborator to have an a research account on IDAS, you must first obtain a HawkID for that person (unless they already have a HawkID), and then your collaborator must request and obtain an IDAS account. If you are using IDAS for teaching your course, you can also add your collaborator to your IDAS class environmentGuest accounts on IDAS are granted for up to 1 year at a time and can be extended close to the expiration date if needed.
Step 1: Invite your collaborator to create a HawkID
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Only go through this step if your collaborator has never had a HawkID. If your collaborator is a former employee or student of the University of Iowa, please do not invite your collaborator to request a HawkID. Their HawkID will be re-activated as part of the account setup process. Skip to step 2 below. |
Visit the HawkID request form: https://iam.uiowa.edu/accounts
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- In the form, your collaborator should choose "Other" for "University Association" and then list you as the sponsor.
- After your collaborator submits the form, it will route to you (the sponsor) for your approval. Once you have approved the request, it will be routed to ITS - Research Services to process. Your collaborator will receive an automatic email when the account has been created.
- More information about our standard process for requesting IDAS accounts can be found here.
Step 3 (optional): Add your collaborator to your IDAS class environment
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Please note that IDAS is currently permitted to be used with Public and University/Internal data only. Please see the Data Classification Guide to IT Services for more information, including definitions of different data types and a table of IT services and the types of data permitted with them. Please also review the Division of Sponsored Program’s information about Data Use Agreements (DUAs). This page on the Division of Sponsored Program’s website has information regarding DUAs, including a handy flowchart that can assist you in determining your ability to share data and whether you need a DUA. |
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