If you are a current faculty or staff member at the University of Iowa (UI), you may sponsor an IDAS research account for a researcher who is not a current member of the UI, if the following criteria are met:
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Step 1: Invite your collaborator to create a HawkID
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Only go through this step if your collaborator has never had a HawkID. If your collaborator is a former employee or student of the University of Iowa, please do not invite your collaborator to request a HawkID. Their HawkID will be re-activated as part of the account setup process. Skip to step 2 below. |
a. Visit the HawkID request form: https://iam.uiowa.edu/accounts
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- After your collaborator submits the form, it will route to you (the sponsor) for your approval. Once you have approved the request, it will be routed to ITS - Research Services to process.
- The form will route through the University of Iowa Workflow system. If you have been listed as the sponsor in the form, you can find the form in your Workflow inbox: https://workflow.uiowa.edu/inbox
- Our team will work with other ITS units to set up access for your collaborator. This process can take a few days to complete.
- Your collaborator will receive an automatic email when their IDAS account has been created.
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Sharing data with external (non-UI collaborators) - Please review the Division of Sponsored Program’s information about Data Use Agreements (DUAs). This page on the Division of Sponsored Program’s website has information regarding DUAs, including a handy flowchart that can assist you in determining your ability to share data and whether you need a DUA. Using sensitive data in IDAS - If you would like to use Restricted or Critical data in IDAS, please reach out to the ITS Research Services team at research-computing@uiowa.edu for a consultation. Please see the Data Classification Guide to IT Services for more information, including definitions of different data types and a table of IT services and the types of data permitted with them. |