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Request group folders for your class instance on IDAS

An instructor can request group folders in the IDAS instance (computing environment) for their class. These group folders can be used by students in the class for group projects.

  1. Email research-computing@uiowa.edu and let us know:
    1. Your class name and number. Please include the section number, for example, FIN:1200:0003.
    2. How many group folders you want for your class.
  2. ITS - Research Services staff will set up group folders for your class and let you know when the folders are ready.
  3. You can then add students to each group folder using Access Management. Please see details below.
  4. After students have been added to their groups, it will take about 1-2 hours for permissions to propagate through the system. If students have an instance running, they will need to restart their instance using the steps here for the changes to be picked up.
  5. Students can access the group folders in the classdata folder in the IDAS class instance.


The group folders will be set up as follows:

  1. We usually create the folders with the names group01, group02, group03, ... to ensure consistency in naming.
  2. The following permissions are used for the folders:
    1. The instructor of the class is the owner of the folders and has rwx permissions to the folders. The instructor can view, copy and edit files inside the folders.
    2. For each group folder:
      1. The students who are given access to the folder will have rwx permissions to that folder. Those students can view, copy and edit files inside the folder.
      2. Everyone else in the class will have no permissions to view files inside the folder. That way, only members of a group can view files inside their group folder.

Add users to group folders using Access Management

After the group folders have been created, instructors can use the steps below to add students to each group.

1. Login to Access Management - https://iam.uiowa.edu/access.

2. Under "Services", click on "Interactive Data Analytics Service" and then click on the name of the class and group folder you want to edit.

3. In the "Members" tab, click the "Add" button. 

4. In the popup that opens, enter the Hawk ID, name, or email address of the user you want to add and click the search icon.

Note: IDAS does not support Health Care IDs, so you will need to add a user using their HawkID. 

5. In the list of search results, click on the user you want to grant access to the group folder. 

6. Repeat steps 4 and 5 to add additional users as needed.

7. Click "Accept".

Remove users from the group folders using Access Management

1. Login to Access Management - https://iam.uiowa.edu/access.

2. Under "Services", click on "Interactive Data Analytics Service" and then click on the name of the class and group folder that you want to edit.

3. In the "Members" tab, check the boxes in front of the names of the users that you want to remove from the group.

4. Click "Remove".

5. The users will no longer be able to access that group folder.

Other Support Articles

Contact

If you have any questions or comments, please contact research-computing@uiowa.edu.

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