If you would like your external (non-UI) collaborator to have a research account on IDAS, you must first obtain a HawkID for that person (unless they already have a HawkID), and then your collaborator must request and obtain an IDAS account. Guest accounts on IDAS are granted for up to 1 year at a time and can be extended close to the expiration date if needed.
Step 1: Invite your collaborator to create a HawkID
Only go through this step if your collaborator has never had a HawkID. If your collaborator is a former employee or student of the University of Iowa, please do not invite your collaborator to request a HawkID. Their HawkID will be re-activated as part of the account setup process. Skip to step 2 below.
Visit the HawkID request form: https://iam.uiowa.edu/accounts
At this screen, choose to send a HawkID Invitation:
At this screen, enter the email address and an optional message, then click the Invitation Options button:
In the Invitation Options, enter your email address in the Email Notifications field so that you will receive an email when your collaborator completes HawkID setup:
Then click Send. Your collaborator will receive an email detailing how to obtain their HawkID.
Step 2: IDAS account for your collaborator
Once your collaborator has a HawkID, they should request an IDAS account by filling out this form: https://workflow.uiowa.edu/form/idas-account.
- In the form, your collaborator should choose "Other" for "University Association" and then list you as the sponsor.
- After your collaborator submits the form, it will route to you (the sponsor) for your approval. Once you have approved the request, it will be routed to ITS - Research Services to process. Your collaborator will receive an automatic email when the account has been created.